Travel Management Companies
TripFro is one of the leading travel management solution to provide end-to-end solutions for the business industry, gives a competitive advantage to TMCs to access supply across the globe and assist travel management companies with rate audits for these hotel partners. So now, always give the best offer to your corporate customers and never lose trust in our revenue management and distribution solutions.
An online booking tool allows employees to track and develop their own business travel. Travel management companies give more robust support on top of providing their own online booking tools. While OBTs allow your employees to individually search for their own corporate travel options and deals, TMCs typically give support from experienced travel consultants who specialise in finding the best rates for business travel, while also allowing your employees the flexibility to choose their own airlines, hotels and hire cars.
A travel management company is an effective partnership to make sure your corporate travel program functions at the highest level with the greatest efficiency. Whether you’re just beginning internal discussions or already performing a travel management company comparison.
Most travel management companies have an online booking tool. As a client, you can use the tool to browse and book hotel rooms and take advantage of all of the other services your TMC partner provides.
Benefits of using a travel management company:
TMCs help streamline your travel booking process.
By automating different travel components—like lodging, flights and ground transportation—into one online booking platform, it creates the booking process more efficient and easier to manage, and saves your employees valuable time.
Facilitates gathering data for more informed decision-making
Through partner integrations and APIs, TMCs can give real-time data gathering that can help analyse travel trends, assess risk management, as well as control budget spending. In turn, this data can help your organisation make better, more educated business decisions.
TMCs provide travel assistance 24/7
One of the biggest benefits of using a TMC is that you can rely on reaching a travel consultant any time—day or night. Instead of having to keep track of several different vendors, your employees enjoy one point of contact that is reachable across a variety of different channels.
Enjoy the perks of a concierge service
From handling the most minute details—that can range from seat preferences to making sure travel reward points are applied accordingly and everything in between—TMCs elevate the traveller experience of your employees by taking care of all their travel needs.
Can help reduce corporate travel costs
Because TMCs specialise in finding and negotiating the best travel deals with enterprise providers and partners, they have access to lower rates on airlines, hotel rooms and transportation—cutting down on overall business travel costs while still offering competitive name-brand selections.
Provides traveller safety assistance
Whether unexpected security concerns arise, or travel regulations are updated at the last minute, TMCs keep travellers informed with real-time notifications.
Integrates your company’s corporate travel policy for greater compliance
TMCs bridge the gap between employee travel booking best practices and your company’s corporate travel policy. A TMC can filter an employee’s search results to be automatically compliant to your business’ travel policy guidelines, saving them time and providing ease of use.
Features of Travel Management Companies:
Planning – Planning business trips can be painful, but TripFro’s easy-to-use automated solution makes sure that everything is completed online. Travel request forms may be used online to initiate the process and request authorization. The finance teams and travel desks share access to reduce unauthorized/last-minute trips.
Capturing – Ranked as the best travel management software, the tool is powered by AI. As it extracts data from the source (SMS, email, credit card statement, Uber and so on), data capture is accurate. The automated capture process eliminates manual efforts, promotes timely claims submission while keeping employees happy and productive.
Reporting –TripFro’s travel management software transforms your paper-based processes by auto-verifying travel expense submissions against travel policies (built into the system). Apart from being 100% policy compliant, your reports will provide superior analysis and better insights.
Approving – The biggest challenge with approvals is that most managers do not have all the information they need to create an informed choice. TripFro’s platform makes sure that approvers get complete visibility into expenses and violations (to override if they need to). Further, they may seek (chat in real-time) clarifications from employees before giving approval (or submissions may be auto-approved where compliant).
Reconciling – Finance and accounting teams can save time and effort by viewing travel expenses in real time. It takes care of the time-consuming process of manual verification. The automation also offers an end-to-end audit trail and prevents delays in settling claims.
Here are a few things that travel management solution can do for your company:
Save time and effort by letting you do all the booking (flights, car, hotels, etc) using an integrated self-booking tool (SBT).
Integrate multiple approval workflows (pre-book, pre-trip, post-trip) in one place
Replaces manual workflows with efficient, accurate, and automatic processes
Insightful and robust reporting and analytics
Greater visibility of travel expenses helps track missed savings.
Compliance improves and stays audit-ready at all times.
Employee experience improves significantly
What Are the Tasks of a Travel Management Company?
Travel Planning
On a basic level, business travel needs to be planned ahead of time, so that all bases are covered. This involves, among other things, selecting the right dates for travel, as well as identifying the best times for airlines, the best location for accommodation, whether or not airport transfers are needed, and so on.
Negotiation
Travel management companies are ideally equipped to handle this responsibility, because their staff will be experienced in negotiations. They are also much more likely to have close contacts in various parts of the travel industry, allowing them to secure special rates that might otherwise be unattainable to you.
Arranging Accommodation
Another key responsibility when managing travel arrangements is organising suitable accommodation for business travellers. This means looking at all of the available options, including hotels, bed and breakfasts and shared accommodation. It also means booking the right number of rooms, for the right number of days, at the right price.
Transportation
Transportation forms a huge part of travel planning, and a good travel management company or professional can help you by handling all of your transportation needs in advance. This could include things like booking flights, securing a rental car, arranging airport transfers, purchasing train tickets, or booking discount travel passes.
Meeting and Event Planning
Generally, business travel will be centred on attending meetings or business events and there is plenty of work that goes into organising this. For example, you will need to make sure everybody attending an event has the right credentials to get in and that they know where they are going and what they are doing.
Manage Travel Expenses
Finally, management of travel expenses is arguably the main part of the job and a professional travel manager will be far better equipped to handle this than someone with no real experience in the role.
For more details, please visit our website: https://www.tripfro.com/travel-management-companies.php